Privacy Policy

Last updated: June 2026
 

Dentcense respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how Dentcense Oy collects, uses, stores, shares, and protects personal data when you visit our website, contact us, submit forms, apply for opportunities, interact with our content, or communicate with us.

This Privacy Policy applies to the Dentcense website and related online communications. It does not replace any separate privacy notices that may apply to future Dentcense applications, devices, clinical services, AI systems, patient platforms, or healthcare products.
 

1. DATA CONTROLLER

The data controller responsible for the processing of personal data described in this Privacy Policy is:

Dentcense Oy
Registered address: Haartmaninkatu 4 building 14. Helsinki, Finland 00290
Business ID: 3316059-6
Email: mahoor@dentcense.com
Website: dentcense.com

In this Privacy Policy, “Dentcense,” “we,” “us,” and “our” refer to Dentcense Oy.
 

   2. PURPOSE OF THIS PRIVACY POLICY
 

This Privacy Policy explains:

• What personal data we collect.

• Why we collect it.

• How we use it.

• What legal bases we rely on.

• How long we keep it.

• Who we may share it with.

• What rights you have.

• How you can contact us.
  
  3. PERSONAL DATA WE MAY COLLECT

We may collect the following categories of personal data:

A. Contact Information

• Name

• Email address

• Phone number

• Company or organization name

• Job title

• Country or location

• Message content submitted through forms

B. Business and Partnership Information

• Investor inquiries

• Partnership requests

• Media inquiries

• Supplier or vendor communications

• Collaboration interests

• Meeting requests

• Professional background where provided

C. Career and Recruitment Information

If you apply for a role, internship, advisory position, or collaboration, we may collect:

• Name

• Email address

• Phone number

• CV or resume

• LinkedIn profile or portfolio links

• Education and work experience

• Skills and qualifications

• Any information you choose to provide in your application

D. Website and Technical Data

When you visit our website, we may collect:

• IP address

• Browser type and version

• Device type

• Operating system

• Pages visited

• Time spent on pages

• Referring website

• Approximate location based on IP address

• Cookie identifiers

• Website usage analytics

E. Communication Data

We may collect data from emails, contact forms, meeting requests, social media messages, and other communications you send to Dentcense.

F. Sensitive or Health-Related Data

Our website is not intended to collect medical, dental, clinical, or health data.

Please do not submit sensitive health information through general website forms.

If Dentcense later provides applications, devices, AI check-up tools, patient portals, clinical services, or health-related platforms, those services may require separate privacy notices and consent mechanisms.
 

   4. HOW WE COLLECT PERSONAL DATA

We may collect personal data when you:

• Visit our website.

• Submit a contact form.

• Request information.

• Subscribe to updates or newsletters.

• Contact us by email.

• Apply for a role or collaboration.

• Communicate with us through social media.

• Attend events, meetings, or presentations.

• Interact with website cookies or analytics tools.

We may also receive personal data from business partners, public sources, professional networks, events, or referrals, where permitted by law.
 

   5. WHY WE USE PERSONAL DATA

We process personal data for the following purposes:

A. Communication

To respond to inquiries, messages, requests, partnership opportunities, investor communication, media inquiries, and general contact.

B. Business Development

To evaluate potential partnerships, collaborations, suppliers, investors, advisors, institutions, and commercial opportunities.

C. Website Operation

To operate, maintain, improve, secure, and monitor our website.

D. Analytics and Improvement

To understand how visitors use our website and improve content, structure, performance, and user experience.

E. Recruitment

To review applications, contact candidates, assess suitability, and manage recruitment processes.

F. Legal and Compliance

To comply with legal obligations, regulatory requirements, accounting rules, record-keeping duties, and lawful requests from authorities.

G. Security

To protect our website, systems, data, users, intellectual property, and company operations from fraud, misuse, cybersecurity threats, or unauthorized access.

H. Marketing and Updates

Where permitted by law or with your consent, we may send updates about Dentcense, company news, events, products, or opportunities.

You may unsubscribe from marketing communications at any time.
 

   6. LEGAL BASES FOR PROCESSING

We process personal data only when we have a lawful basis to do so.

Depending on the situation, the legal basis may include:

A. Consent

For example, when you subscribe to a newsletter, accept optional cookies, or give permission for specific processing.

B. Contract or Pre-Contractual Steps

For example, when we communicate with you about a possible agreement, partnership, employment, advisory role, or service request.

C. Legitimate Interests

For example, to respond to business inquiries, improve our website, protect security, develop business relationships, and communicate with professional contacts.

D. Legal Obligation

For example, when we must keep certain records, respond to lawful authority requests, or comply with tax, accounting, or regulatory requirements.

E. Vital or Public Interest

These are not normally used for our general website processing, but may apply only in exceptional situations required by law.
 

   7. COOKIES AND ANALYTICS

Our website may use cookies and similar technologies to:

• Enable website functionality.

• Improve website performance.

• Analyze visitor behavior.

• Understand traffic sources.

• Remember preferences.

• Support security.

• Improve user experience.

Some cookies may be necessary for the website to function. Optional cookies, such as analytics or marketing cookies, may require your consent depending on applicable law.

You can manage cookie preferences through our cookie banner, where available, or through your browser settings.
 

   8. THIRD-PARTY SERVICES

We may use trusted third-party service providers to operate our website and business. These may include:

• Website hosting providers.

• Website platform providers.

• Analytics tools.

• Email and communication tools.

• Cloud storage providers.

• CRM or contact management tools.

• Recruitment platforms.

• Payment or accounting providers, where applicable.

• Security and IT service providers.

These third parties may process personal data only as needed to provide services to Dentcense and must protect the data according to applicable laws and agreements.
 

   9. SHARING PERSONAL DATA

We do not sell personal data.

We may share personal data with:

• Dentcense team members, advisors, contractors, and representatives who need access for legitimate business purposes.

• Service providers who help us operate our website and business.

• Professional advisors such as lawyers, accountants, auditors, and consultants.

• Public authorities, regulators, or courts when legally required.

• Business partners where necessary for a request you have made or a potential collaboration.

• Successors or involved parties in a possible merger, acquisition, investment, financing, restructuring, or sale of business assets, subject to appropriate safeguards.
  
  10. INTERNATIONAL DATA TRANSFERS

Dentcense is based in Finland, but some service providers may process data outside Finland or the European Economic Area.

Where personal data is transferred outside the EEA, we aim to ensure appropriate safeguards are in place, such as:

• Adequacy decisions.

• Standard Contractual Clauses.

• Data processing agreements.

• Other legally recognized safeguards.
  
  11. DATA RETENTION

We keep personal data only for as long as necessary for the purposes described in this Privacy Policy, unless a longer retention period is required by law.

Typical retention periods may include:

• Contact inquiries: as long as needed to respond and manage the relationship.

• Business and partnership inquiries: as long as relevant for the business relationship or opportunity.

• Recruitment data: for the recruitment process and a reasonable period after, unless longer retention is agreed or legally required.

• Legal, accounting, and compliance records: as required by applicable law.

• Website analytics data: according to the settings of the analytics tool used.

When personal data is no longer needed, we delete it, anonymize it, or securely archive it where legally required.

   12. DATA SECURITY

We take reasonable technical and organizational measures to protect personal data from unauthorized access, loss, misuse, alteration, disclosure, or destruction.

Security measures may include:

• Access controls.

• Secure hosting and systems.

• Password protection.

• Encryption where appropriate.

• Data minimization.

• Internal confidentiality practices.

• Service provider due diligence.

• Regular review of security practices.

No website or digital system can be guaranteed to be completely secure. However, we work to protect personal data using appropriate safeguards.
 

   13. YOUR DATA PROTECTION RIGHTS

Depending on applicable law, you may have the right to:

• Access your personal data.

• Request correction of inaccurate data.

• Request deletion of your personal data.

• Restrict processing.

• Object to processing.

• Withdraw consent where processing is based on consent.

• Request data portability.

• Object to direct marketing.

• Lodge a complaint with a supervisory authority.
   

To exercise your rights, contact us at:

mahoor@dentcense.com

We may need to verify your identity before responding to your request.
 

   14. RIGHT TO WITHDRAW CONSENT

If we process your personal data based on your consent, you may withdraw your consent at any time.

Withdrawing consent does not affect the lawfulness of processing carried out before the withdrawal.
 

   15. MARKETING COMMUNICATIONS

If you subscribe to updates or agree to receive communications from Dentcense, we may send you company news, product updates, event information, or other relevant communications.

You may unsubscribe at any time by using the unsubscribe link in the message or contacting us directly.
 

   16. CHILDREN’S PRIVACY

This website is not intended for children under the age of 16.

We do not knowingly collect personal data from children through the website. If you believe a child has provided personal data to us, please contact us and we will take appropriate steps to delete it.
 

   17. HEALTH DATA AND FUTURE SERVICES

Dentcense may develop health-related technologies, including AI oral health tools, smart toothbrush systems, remote dentistry platforms, and robotic dental systems.

If Dentcense later collects or processes dental, medical, biometric, imaging, diagnostic, or other health-related data through products or services, such processing will be subject to separate privacy notices, user agreements, consent processes, security safeguards, and applicable healthcare regulations.

This website Privacy Policy is not intended to fully govern future clinical or product-based health data processing unless specifically stated.
 

   18. LINKS TO OTHER WEBSITES

Our website may contain links to external websites, social media platforms, partner pages, articles, or third-party resources.

We are not responsible for the privacy practices, security, or content of third-party websites.

We recommend reviewing the privacy policies of any external websites you visit.
 

   19. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time.

The updated version will be published on this page with a revised “Last updated” date.

If changes are significant, we may provide additional notice where appropriate.
 

   20. CONTACT US

If you have questions about this Privacy Policy or how we process personal data, please contact:

Dentcense Oy
Email: Mahoor@dentcense.com
Address: Haartmaninkatu 4 building 14, Helsinki, Finland 00290
Website: dentcense.com
 

   21. SUPERVISORY AUTHORITY

If you are located in Finland or the European Union and believe your data protection rights have been violated, you may contact your local data protection authority.

In Finland, the supervisory authority is:
 

Office of the Data Protection Ombudsman
Website: tietosuoja.fi
Email: tietosuoja@om.fi
 

END OF PRIVACY POLICY